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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES
(Unapproved)

Of a Regular Meeting of the Library Board of Trustees
Held September 19, 2017, at
  1335 New York Avenue, Huntington Sta., New York

PRESENT: Trustees: Ann M. Berger, Pat McKenna-Bausch, Ann Scolnick, Chuck Rosner and Kimberly Hawkins

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Ms. Berger called the meeting to order at 5:30 p.m.

Ms. Scolnick made a motion, seconded by Ms. Hawkins, to approve the agenda for the September 19, 2017, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of July 18, 2017. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. She stated the Friends earned over $2300 at their recent annual book sale.

A period of public expression was held.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant 2, Capital Fund, totaling $5,208.48 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Hawkins, that Warrant 3, July End of Month, totaling $448,860.29 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant 4, August Disbursements, totaling $167,976.12 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Hawkins, that Warrant 3, September Capital Fund, totaling $27,700.00 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Hawkins, that Warrant 5, August end of Month, totaling $599,478.16 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant 6, September Disbursements, totaling $226,191.32 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins, approving the disposal of assets of the Oklahoma Sound Vision Lectern and Disc Repair Machine as presented. The vote was unanimous.

Business Manager Jennifer Mulvihill stated that data has been loaded into the new time-keeping software and that roll out to managers should be in the next month followed by staff. The auditors were at the Library for a few days and should be presenting at the October Board of Trustees meeting.

Ms. Scolnick made a motion, seconded by Ms. McKenna-Bausch, to appoint Ms. Margaret Tavolaro as Library Treasurer effective immediately. The vote was unanimous.

Mr. Rosner reported the Foundation Committee met and stated they now have approximately 300 names of people that they have either contacted or plan to contact in connection with the Foundation.

All plans regarding the Library renovation are in process.

Ms. Hawkins made a motion, seconded by Ms. McKenna-Bausch, to accept the Personnel Report for September, 2017. The vote was unanimous.

Assistant Director Kristine Casper gave an overview of the progression of the renovation project thus far and briefly talked about the impending construction grant.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to approve the 2018 Public Library Construction Grant application to be submitted to New York State Education Department requesting funding for the HVAC and lighting upgrade construction projects. The vote was unanimous.

Assistant Director Teresa Schwind gave an update on the status of the first floor renovation/furniture design. In addition, an Open House for the new History Room is being planned for the end of October.

Library Director Joanne Adam briefly spoke about the Foundation’s Fall Campaign and stated that all approved grants have been implemented. She met with the Personnel Committee to discuss possible changes/addition to staff. Statistics on use of the Library, etc. during summer Sunday hours were discussed. A request was made to the Union to have a provision for a “Domestic Partner” to be eligible for dental/vision insurance.

Ms. Berger made a motion, seconded by Ms. Hawkins, to approve the inclusion of “Domestic Partner” for eligibility for CSEA dental/vision insurance. The vote was unanimous.

Ms. Adam introduced staff librarian Laura McKinley to discuss work being done in connection with helping patrons at the Station Branch complete paperwork necessary for the citizenship process. There was discussion regarding the Library possibly becoming a “recognized institution” for this process and the various issues/legalities involved in doing so.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the revision of Policy Section 100 as presented. The vote was unanimous.

A second period of public expression was held.

At 6:45 p.m., a motion was made by Mr. Rosner, seconded by Ms. Scolnick, to enter Executive Session to discuss personnel legal issues. The vote was unanimous.

At 7:40 p.m., Ms. Berger reconvened the meeting.

At 7:41 p.m., a motion was made by Ms. Berger, seconded by Ms. Scolnick, to adjourn the meeting. At 7:42 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Kimberly Hawkins, Secretary        Claire Tietjen, Recording Secretary

 

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