Minutes of October 17, 2017 (Unapproved)Written by Super User
HUNTINGTON PUBLIC LIBRARY
338 Main Street
Huntington, New York 11743
Of a Regular Meeting of the Library Board of Trustees
Held October 17, 2017, at
338 Main Street, Huntington, New York
PRESENT: Trustees: Ann M. Berger, Ann Scolnick, Chuck Rosner and Kimberly Hawkins
Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind – (Late arrival)
EXCUSED: Pat McKenna-Bausch
Ms. Berger called the meeting to order at 5:36 p.m.
Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the agenda for the October 17, 2017, Board of Trustees Meeting. The vote was unanimous.
Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of September 19, 2017. The vote was unanimous.
A period of public expression was held.
There was a presentation by auditors, Baldessari & Coster LLP of the financial report of the Library for the year ending June 30, 2017. Mr. Schlomann reviewed some key items/variances contained within the report and stated in their opinion, the financial statements present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the Huntington Public Library as of June 30, 2017, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America.
A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #7, September End of Month, totaling $353,741.36 is paid. The vote was unanimous.
Mr. Rosner made a motion, seconded by Ms. Hawkins, that Warrant #8, October Disbursements, totaling $136,396.24 is paid. The vote was unanimous.
Ms. Hawkins made a motion, seconded by Mr. Rosner, that Warrant #9, Q3 Medicare Reimbursements, totaling $17,890.20 is paid. The vote was unanimous.
A motion was made by Mr. Rosner, seconded by Ms. Hawkins, that Warrant #4, Capital Fund, totaling $1,532.69 is paid. The vote was unanimous.
Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report with no new transactions to report on.
The Station Branch Committee met with Mr. Rosen to further discuss options regarding the Station Branch.
The Foundation Committee met and is preparing a letter and brochure to be distributed.
Ms. Berger stated the Library is moving forward with the renovation project.
Mr. Rosner made a motion, seconded by Ms. Hawkins, to accept the Personnel Report for October, 2017. The vote was unanimous.
Assistant Director Kristine Casper reviewed some key items contained in her written report.
Assistant Director Teresa Schwind stated that the Open House for the new History Room will be next Wednesday, October 25th from 5:00 pm - 7:00 pm and all are welcome.
Library Director Joanne Adam briefly reviewed her report including information on the Trustee Workshop she attended, as well as various community outreach endeavors.
A second period of public expression was held.
At 6:38 p.m., a motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to enter Executive Session to discuss legal and personnel issues. The vote was unanimous.
At 8:10 p.m., Ms. Berger reconvened the meeting.
Ms. Hawkins made a motion, seconded by Mr. Rosner, to end utilizing the services of Mr. Grounds as consultant to the Huntington Public Library Foundation. The vote was unanimous.
At 8:15 p.m., a motion was made by Ms. Berger, seconded by Ms. Hawkins, to adjourn the meeting. At 8:16 p.m., the meeting was adjourned.
Respectfully Submitted: Prepared By:
Kimberly Hawkins, Secretary Claire Tietjen, Recording Secretary