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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held February 20, 2018, at
  31335 New York Avenue, Huntington Station, New York

PRESENT: Trustees: Ann M. Berger, Pat McKenna-Bausch, Ann Scolnick, Chuck Rosner and Kimberly Hawkins

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Ms. Berger called the meeting to order at 5:35 p.m.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the agenda for the February 20, 2018, Board of Trustees Meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of January 16, 2018. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report. They made $519 at the last book sale; donations of books have been made to various organizations including the Flowerhill Book Swap, the Military, European Theater and Better World Books.

A period of public expression was held.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #17, January End of Month totaling $477,185.41 paid. The vote was unanimous.

Ms. McKenna-Bausch made a motion, seconded by Mr. Rosner, that Warrant #18, February Disbursements, totaling $270,885.62 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins, that Warrant #8, February Capital Fund totaling $118,229.43 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report noting that the first payroll utilizing the new module was completed and all went well.

Mr. Rosner stated the Budget and Finance Committee met and decided to go forward with a 0% increase for the 2018-2019 Operating Budget.

Ms. Hawkins stated the Station Branch Committee met to gather ideas regarding the best ways of utilizing space on the second floor of the Station Branch building. There will be a community meeting on April 18, 2018, regarding this.

The Foundation will be hosting a reception for all donors on March 29th at 6:30 pm. Mr. Rosner stated that $40,000 has been raised, aiming towards $100,000.

Ms. Scolnick made a motion, seconded by Ms. Hawkins, to accept the Personnel Report for February, 2018. The vote was unanimous.

Assistant Director Kristine Casper highlighted items in her written report noting that the Library will be receiving $15,000 in rebates from the lighting switch to LED fixtures.

Assistant Director Teresa Schwind highlighted items in her written report noting that the Library may be receiving a $6,000 grant after a specialist visits the local history room for a preservation survey.

Library Director Joanne Adam reviewed her written report highlighting that the lease for the Station Branch has been signed and noting that cameras need to be installed before we can start using the space. The Passport Program was briefly discussed and will be looked into further. Section 200 of the Policy Manual was presented for adoption. This will be voted upon at the next scheduled Board of Trustees meeting.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, to approve the purchase of cameras for the second floor of the Station Branch at a price of $20,000 or less. The vote was unanimous.

Ms. Casper gave a presentation of the 2017 Annual Report for Public and Association Libraries.

A motion was made by Mr. Rosner, seconded by Ms. Scolnick, to approve the 2017 Annual Report for Public and Association Libraries as presented. The vote was unanimous.

Ms. Adam gave an overview of the preliminary proposed 2018-2019 Operating Budget indicating a 0% increase.

A motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to approve the preliminary proposed budget for 2018-2019 as presented. The vote was unanimous.

A second period of public expression was held.

At 6:50 p.m., a motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to adjourn the meeting. At 6:51 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Kimberly Hawkins, Secretary        Claire Tietjen, Recording Secretary

 

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