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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held March 27, 2018, at
338 Main Street, Huntington, New York

PRESENT: Trustees: Ann M. Berger, Pat McKenna-Bausch, Ann Scolnick, Chuck Rosner and Kimberly Hawkins

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Ms. Berger called the meeting to order at 5:30 p.m.

Ms. McKenna-Bausch made a motion, seconded by Mr. Rosner, to approve the agenda for the March 27, 2018, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of February 20, 2018. The vote was unanimous.

Candidate for Trustee Annie Berger spoke about her candidacy and took questions from the audience.

Library Director Joanne Adam presented highlights of the 2018-2019 Proposed Budget to the public followed by a question/answer period.

Manager of the Station Branch Mary Kelly was in attendance to speak about various programs occurring, as well as some anticipated changes at the Station Branch.

Assistant Director Kristine Casper gave an update to the construction project, as well as the anticipated rebates/grants the Library should be expecting from PSEG and the NYS Construction Grant.

Assistant Director Teresa Schwind spoke about the first floor renovation and placement of new furniture/equipment, as well as plans for the new fireplace in the magazine room.

A period of public expression was held.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins, that Warrant #19, February End of Month, totaling $338,951.81 is paid. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Hawkins, that Warrant #20, March Disbursements, totaling $247,923.41 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Hawkins, that Warrant #9, March Capital Fund, totaling $106,404.00 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her report and stated that she has met with a representative from TD Bank regarding changes to the interest rate on our accounts.

Ms. Hawkins stated the Station Branch committee met via a conference call to discuss plans for the newly rented second floor.

Ms. Berger stated that the reception which the HPL Foundation was planning has been postponed. No future date has been set as of this time.

Ms. Scolnick made a motion, seconded by Ms. McKenna-Baush, to accept the Personnel Report for March, 2018. The vote was unanimous.

Assistant Library Director Kristine Casper presented information regarding additional cameras needed at the Station Branch.

A motion was made by Ms. Berger, seconded by Mr. Rosner, to approve the purchase of cameras for the Station Branch at an amount not to exceed $28,000. The vote was unanimous.

Assistant Library Director Teresa Schwind stated she will be working with Ms. Kelly regarding selection of furniture for the Station Branch. She is also working on a new format for the newsletter.

Library Director Joanne Adam spoke about the possibility of extending hours at the Station branch for evenings/Sundays. She presented a diagram of the second floor of the Station Branch and spoke about possible uses for the various offices, as well as uses for the general space available throughout the building.

Ms. Hawkins made a motion, seconded by Ms. McKenna-Bausch, to approve Section 200 of the Policy Manual. The vote was unanimous.

A second period of public expression was held.

At 7:20 p.m., a motion was made by Mr. Rosner, seconded by Ms. Hawkins, to enter Executive Session to discuss a personnel matter. The vote was unanimous.

At 8:15 p.m., Ms. Berger reconvened the meeting.

There was a brief discussion regarding hours at the Station Branch.

Ms. Hawkins made a motion, seconded by Ms. McKenna-Bausch, that effective July 1, 2018, the Station Branch hours will be changed to match the Main location hours, including opening on Sundays during the months of July and August, 2018. The vote was unanimous.

At 8:22 p.m., a motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, to adjourn the meeting. At 8:23 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Kimberly Hawkins, Secretary        Claire Tietjen, Recording Secretary

 

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