Minutes of June 19, 2018Written by Super User
HUNTINGTON PUBLIC LIBRARY
338 Main Street
Huntington, New York 11743
Of a Regular Meeting of the Library Board of Trustees
Held June 19, 2018, at
338 Main Street, Huntington, New York
PRESENT: Trustees: Ann M. Berger, Pat McKenna-Bausch, Ann Scolnick, Chuck Rosner and Kimberly Hawkins
Library Director: Joanne Adam; Assistant Library Directors: Kristine Casper and Teresa Schwind
Ms. Berger called the meeting to order at 5:34 p.m.
Ms. McKenna-Bausch made a motion, seconded by Ms. Hawkins, to approve the agenda for the June 19, 2018, Board of Trustees Meeting. The vote was unanimous.
Ms. Scolnick made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of May 15, 2018. The vote was unanimous.
Ms. Morgan was in attendance to present the Friends report. She stated there seems to be a drop in sales due to confusion as to how and when to donate books. They are still providing books to the train station. The big annual book sale will be held in February, 2019.
A period of public expression was held.
A motion was made by Mr. Rosner, seconded by Ms. Hawkins, that Warrant #26, May End of Month totaling $302,858.25 paid. The vote was unanimous.
A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #27, June Disbursements, totaling $303,479.77 is paid. The vote was unanimous.
A motion was made by Ms. McKenna-Bausch, seconded by Ms. Hawkins, that Warrant #12, June Capital Fund, totaling $257,380.55 is paid. The vote was unanimous.
A motion was made by Mr. Rosner, seconded by Ms. Hawkins, to approve the budget transfer of $250,000 from the Building Renovation line to Furniture and Equipment ($200,000) and Minor Furniture and Equipment ($50,000). This brings the budget amounts for each line item in sync with expected expenditures for the Main Street building project. The vote was unanimous.
Ms. Berger stated the Foundation Committee met and continues to work with their vendor list and will be meeting again in early August.
Ms. Scolnick made a motion, seconded by Mr. Rosner, to accept the Personnel Report for June, 2018. The vote was unanimous.
Assistant Library Director Kristine Casper stated the Fire Marshall visited the library and, for the most part, we received a good report. A few minor issues will be addressed. A vendor for the radios has been decided upon and new walkie talkies should be in place within the next few weeks. Ms. Casper reviewed the preliminary budget cost/timeline for the Main roof repair and distributed information regarding same.
A motion was made by Mr. Rosner, seconded by Ms. Scolnick, to approve the proposal for construction documents, NYSED permitting, bidding and solicitation and construction administration phase services – proposed roof replacement LP18-0798, at a cost of $78,000, as presented by H2M. The vote was passed with Ms. Hawkins abstaining.
Assistant Library Director Teresa Schwind stated that she presented ideas to the Foundation Committee regarding avenues to explore in the children’s area. She met with a set designer regarding a possible train theme.
Library Director Joanne Adam reviewed her written report highlighting and updating the progress on the building renovation, Foundation, as well as the policy manual. She proposed the library offering to staff the NY529 College Savings Plan.
A motion was made by Ms. Hawkins, seconded by Mr. Rosner, to approve and offer as a benefit to the staff the NY529 College Savings Plan. The vote was unanimous.
Ms. Adam also noted that there will be mandated Trustee training required, as well as a Sexual Harassment Policy to go into effect in the near future.
A second period of public expression was held.
At 6:18 p.m., a motion was made by Ms. Berger, seconded by Ms. Hawkins, to enter Executive Session to discuss a personnel matter. The vote was unanimous.
At 7:30 p.m., Ms. Berger reconvened the meeting.
At 7:32 p.m., a motion was made by Ms. Scolnick, seconded by Mr. Rosner, to adjourn the meeting. At 7:33 p.m., the meeting was adjourned.
Respectfully Submitted: Prepared By:
Kimberly Hawkins, Secretary Claire Tietjen, Recording Secretary