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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held July 17, 2018, at the
  Huntington Public Library Auditorium

PRESENT: Trustees: Ann M. Berger, Ann Scolnick, Chuck Rosner, Pat McKenna Bausch, and Kimberly Hawkins

Director: Joanne Adam, Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Ms. Berger called the meeting to order at 5:33 pm.

Ms. McKenna-Bausch made a motion, seconded by Mr. Rosner to approve the agenda for July 17, 2018. The motion carried unanimously.

Appointment of Chairperson: Ms. Adam was nominated to act as Chairperson for the meeting by Ms. Scolnick, seconded by Ms. McKenna-Bausch. The nomination was unanimously approved and Ms. Adam proceeded with the order of business.

Election of Officers for 2018 - 2019

  1. Election of President for 2018 – 2019: Ms. Berger nominated Ms. Pat McKenna-Bausch for President. The nomination was seconded by Mr. Rosner and unanimously approved.
  2. Election of Vice-President for 2018 – 2019: Ms. Berger nominated Ms. Ann Scolnick for Vice President. The nomination was seconded by Mr. Rosner and unanimously approved.
  3. Election of Secretary for 2018 – 2019: Ms. Scolnick nominated Ms. Ann Berger for Secretary. The nomination was seconded by Ms. McKenna-Bausch and unanimously approved.
  4. Election of Financial Officer for 2018 – 2019: Ms. Scolnick nominated Ms. Kimberly Hawkins for Financial Officer. The nomination was seconded by Mr. Rosner and unanimously approved.

As newly appointed President, Ms. McKenna-Bausch chaired the rest of the meeting and thanked Ms. Berger for her service as President the past two years.

Appointments for 2018 – 2019

  1. Appointment of Legal Counsel: It was moved by Ms. Berger and seconded by Ms. Hawkins to re-appoint the Law Offices of Hamburger, Maxson, Yaffe & McNally, LLP as legal counsel from July 1, 2018 to June 30, 2019. The motion carried unanimously.
  2. Appointment of Library Auditor: It was moved by Ms. Scolnick and seconded by Ms. Berger to re-appoint the accounting firm of Baldessari & Coster, LLP, with Albert Coster as auditor from July 1, 2018 to June 30, 2019. The motion carried unanimously.
  3. Newspaper of Record: IIt was moved by Ms. Berger and seconded by Ms. Hawkins to re-appoint the Long Islander as the newspaper of record, with Newsday as a second paper as required by law. The motion carried unanimously.
  4. Appointment of Library Treasurer: It was moved by Mr. Rosner and seconded by Ms. Scolnick to re-appoint Margaret Tavolaro as Library Treasurer. The motion carried unanimously.
  5. Appointment of Official Bank(s) of Record: It was moved by Ms. Hawkins and seconded by Ms. Scolnick to name TD Bank and The First National Bank of Long Island as the official banks of record. The motion carried unanimously.
  6. Designation of Standing Committees: The following standing committee members were appointed with a motion made by Charles Rosner and seconded by Ann Skolnick. The vote was unanimous:
      • Budget & Finance - Kimberly Hawkins and Charles Rosner
      • Station Branch Planning – Kimberly Hawkins and Charles Rosner
      • Personnel – Kimberly Hawkins and Ann Scolnick
      • By-laws & Policies – Pat McKenna-Bausch and Ann Scolnick
      • Foundation – Pat McKenna-Bausch and Annie Berger
      • Facilities and Renovation – Pat McKenna-Bausch and Annie Berger
      • Labor Management – Annie Berger and Charles Rosner

Affirmation of Compliance - Conflict of Interest Policy: Signed copies of the Affirmation of Compliance relating to the Conflict of Interest Policy were collected from Board members for the fiscal year 2018 – 2019. Mr. Rosner moved, seconded by Ms. Berger, to reaffirm the Library’s Conflict of Interest Policy. The motion carried unanimously..

Establishment of the Time and Place of Regular Meetings: Ms. Berger moved, seconded by Ms. Hawkins, that the regular meetings be held on the third Tuesday of each month at 6:00 pm. The motion carried unanimously.

Approval of Holiday & Sunday Schedule for 2018 – 2019:Mr. Rosner moved, seconded by Ms. Hawkins, to approve the proposed Library Holiday & Sunday Schedule for 2018 – 2019 as presented. The motion carried unanimously.

Approval of Fines and Fees Schedule: Ms. Berger moved, seconded by Ms. Hawkins to adopt the 2018 – 2019 Fines and Fees Schedule as presented. The motion carried unanimously.

Affirmation of Library Purchasing Policy: Ms. Scolnick moved, seconded by Mr. Rosner to reaffirm the Library’s Purchasing Policy. The motion carried unanimously.

Affirmation of By-Laws: Ms. Berger moved, seconded by Ms. Scolnick, to reaffirm he Library’s By-Laws. The motion carried unanimously.

Ms. Scolnick made a motion, seconded by Ms. Hawkins to approve the Library’s Board of Trustees minutes of June 19, 2018 as corrected on page 2. The motion carried unanimously.

A representative from The Friends of the Huntington Public Library was not in attendance to give a report.

A period of public expression was held.

A motion was made by Mr. Rosner, seconded by Ms. Scolnick, that Warrant # 28 June End of Month, totaling $342,791.09 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #1, July Disbursements General Fund, in the amount of $229,579.84 is paid. The vote was unanimous.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, that Warrant #2, Q2 Medicare Reimbursements, in the amount of $21,712.38 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #1, July Capital Fund, in the amount of $27,749.40 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer questions related to the CD deposits and expanded on her report about the seamless transition staff was able to make regarding the introduction of the Square Register allowing us to accept credit card payments for program fees and fines.

Pansy Cheng and Erik Heuler from H2M Architects & Engineers presented their findings of the infrared roof study, discussed the necessary roof repairs, and the next steps required to submit the plans to New York State Education Department.

Mr. Rosner made a motion, seconded by Ms. Hawkins, to accept the Personnel Report for July, 2018. The motion carried unanimously.

Assistant Director, Kristine Casper presented her report with updates about the current HVAC project and clarified points made by H2M during their presentation regarding the upcoming roof repairs.

Assistant Director, Teresa Schwind, presented her report with updates about the furniture purchases for the Station Branch second floor and the Main computer area, and discussed the relocation of furniture and equipment at the Station Branch to set up the new Teen Room and staff offices.

Library Director, Joanne Adam, reviewed her report with updates about the Foundation Reception being scheduled for the fall, the expansion of the Teen Room at the Station Branch, staff retirements and civil service requirement to update job descriptions, the social worker intern who will be working a few hours a week at the Main and Station Branch this fall, and updates to the policy manual including a new section for the 3D Printer.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins to adopt the 3D Printer Policy as presented. The vote was unanimous.

There was no Unfinished Business presented.

New Business – Mr. Rosner discussed his recommendation for a State of the Library publicity report to be written to update stakeholders of library happenings, resources, and services. The format of such a report will be discussed with Ms. Adam.

A period of public expression was held.

At 7:33 pm, Ms. Scolnick made a motion to adjourn the meeting. At 7:34 pm the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

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