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HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees

Held September 25, 2018, at
1335 New York Avenue, Huntington Sta., New York

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins and Chuck Rosner

Library Director: Joanne Adam; Assistant Directors: Kristine Casper and Teresa Schwind

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:04 p.m.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the agenda for the September 25, 2018, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Hawkins, to approve the Library Board of Trustees Minutes of July 17, 2018. The vote was unanimous.

Ms. Morgan was in attendance to present the Friends report and stated that there hasn’t been too many donations lately.

A period of public expression was held.

A motion was made by Ms. Scolnick, seconded by Ms. Berger, that Warrant #3, July End of Month totaling $445,123.40 paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #4, August Disbursements, totaling $469.536.51 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #2, August Capital Fund, totaling $177,524.23 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, that Warrant #5, August End of Month, totaling $342.046.83 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant #6, September Disbursements, totaling $265,159.18 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. Hawkins, that Warrant #3, September Capital Fund, totaling $11,127.83 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill was in attendance and stated that the auditors are scheduled to present their report at the November Board meeting.

Ms. Berger made a motion, seconded by Mr. Rosner, to accept the Personnel Report for September, 2018. The vote was unanimous.

As an addendum to her written report, Assistant Library Director Kristine Casper stated that the LED punch list walk through was complete as well as the duct work. The HVAC contractor, J & S, has been on site this week. Ms. Casper gave an update on the roof repair.

Ms. Berger made a motion, seconded by Mr. Rosner, to accept the following resolution:

RESOLUTION

WHERAS, the Board of Trustees of the Huntington Public Library is proposing the following projects listed below;

SED No: 58-04-03-03-6-015-005 Roof Replacement

and;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees, after review of the action proposed, 6 NYCRR §617.5, and the opinion provided by H2M Architects + Engineers, hereby determines that the proposed improvements at this Library are a Type II Action pursuant to 6 NYCRR §617.5 (c) (1) and (2) of the implementing regulations of the State Environmental Quality Review Act, and will, therefore, by definition, have no significant adverse impact on the environment.

The vote was unanimous.

Ms. Hawkins made a motion, seconded by Mr. Rosner, to approval the asset disposal of three laptops as follows: Dell Latitude 1001 laptop, HP Compaq 6830s laptop and Inspiron 6400 laptop. The vote was unanimous.

As an addendum to her written report, Assistant Library Director Teresa Schwind gave an update on the purchase of furniture and stated that new shelving would be installed the end of October.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins, to approve the purchase of up to $20,000 for furniture for the second floor. The vote was unanimous.

There was a presentation by H2M architects + engineers on the status of the Library renovation and the study done on the possible use of solar panels.

Library Director Joanne Adam reviewed her written report. Some highlights included the following: The reception for the HPL Foundation is scheduled for Tuesday, November 13th and two more small grants had been approved; an intern social worker has begun his volunteer work at the library; New York State aid was received, as well as a grant from ALA; there was a brief discussion on a sculpture donation, as well as on the “Librarian Trainee” salary scale, which erroneously had not been carried over from the previous contract to the current contract. The salary is based on the number credits completed in school to a percentage of the salary for a Librarian I.

Ms. Hawkins made a motion, seconded by Mr. Rosner, to incorporate the salary scale for “Librarian Trainee” into the current contract as discussed. The vote was unanimous.

A second period of public expression was held.

At 7:55 p.m., a motion was made by Ms. Berger, seconded by Mr. Rosner, to enter Executive Session to discuss a personnel matter. The vote was unanimous.

At 8:36 p.m., Ms. McKenna-Bausch reconvened the meeting.

At 8:37 p.m., a motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, to adjourn the meeting. At 8:38 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary            Claire Tietjen, Recording Secretary

 

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