HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held July 16, 2019, at the
  Huntington Public Library Meeting Room

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly Hawkins, and Chuck Rosner

Director: Joanne Adam
Assistant Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. McKenna-Bausch called the meeting to order at 6:04 p.m.

Ms. Hawkins made a motion, seconded by Ms. Berger to approve the agenda for July 16, 2019. The motion carried unanimously.

Appointment of Chairperson: Ms. Adam was nominated to act as Chairperson for the meeting by Ms. McKenna-Bausch, seconded by Ms. Scolnick. The nomination was unanimously approved and Ms. Adam proceeded with the order of business.

Election of Officers for 2019 - 2020

  1. Election of President for 2019 – 2020: Ms. Scolnick nominated Pat McKenna-Bausch for President. The nomination was seconded by Ms. Hawkins and unanimously approved.
  2. Election of Vice-President for 2019 – 2020: Ms. Berger nominated Kimberly Hawkins for Vice President. The nomination was seconded by Ms. McKenna-Bausch and unanimously approved.
  3. Election of Secretary for 2019 – 2020: Ms. Scolnick nominated Ann Berger for Secretary. The nomination was seconded by Ms. Hawkins and unanimously approved.
  4. Election of Financial Officer for 2019 – 2020: Ms. McKenna-Bausch nominated Ann Scolnick for Financial Officer. The nomination was seconded by Ms. Hawkins and unanimously approved.

Chairperson, Joanne Adam, made a motion, seconded by Ms. Berger, to turn the meeting over to the President, Ms. McKenna-Bausch. The motion was unanimous.

Appointments for 2019 – 2020

  1. Appointment of Legal Counsel: It was moved by Ms. Berger and seconded by Ms. Hawkins to re-appoint the Law Offices of Hamburger, Maxson, Yaffee, Knauer & McNally, LLP, Andrew K. Martingale, Partner, from July 1, 2019, to June 30, 2020. The motion carried unanimously.
  2. Appointment of Library Auditor: It was moved by Ms. Scolnick and seconded by Ms. Hawkins to re-appoint the accounting firm of Baldessari & Coster LLP, Al Coster, Partner, from July 1, 2019, to June 30, 2020. The motion carried unanimously.
  3. Newspaper of Record: It was moved by Ms. Berger and seconded by Ms. Scolnick, to re-appoint the Long Islander as the newspaper of record, with Newsday as a second paper if required by law. The motion carried unanimously.
  4. Appointment of Library Treasurer: It was moved by Ms. Scolnick and seconded by Ms. Hawkins to re-appoint Deepa Chandra as Library Treasurer. The motion carried unanimously.
  5. Appointment of Official Bank(s) of Record: It was moved by Ms. Scolnick and seconded by Ms. Hawkins to name TD Bank and The First National Bank of Long Island as the official banks of record. The motion carried unanimously.
  6. Designation of Standing Committees: The following standing committee members were appointed:
      • Budget & Finance: Kimberly Hawkins and Charles Rosner
      • Station Branch Planning: Kimberly Hawkins and Charles Rosner
      • Personnel: Pat McKenna-Bausch and Ann Scolnick
      • By-laws & Policies: Pat McKenna-Bausch and Ann Scolnick
      • Foundation: Ann Berger and Pat McKenna-Bausch
      • Facilities and Renovation: Ann Berger and Ann Scolnick
      • Labor Management: Ann Berger and Charles Rosner

Affirmation of Compliance - Conflict of Interest Policy: Signed copies of the Affirmation of Compliance relating to the Conflict of Interest Policy were collected from Board members for the fiscal year 2019 -2020. Ms. Scolnick moved, seconded by Ms. McKenna-Bausch, to reaffirm the Library’s Conflict of Interest Policy. The motion carried unanimously.

Establishment of the Time and Place of Regular Meetings: Ms. Scolnick moved, seconded by Ms. Berger, to approve the Schedule of Regular Monthly Meetings, as revised, and that the regular meetings are held on the third Tuesday of each month at 6:00 p.m. The motion carried unanimously.

Approval of Holiday & Sunday Schedule for 2019 – 2020:Ms. Berger moved, seconded by Ms. Hawkins, to approve the proposed Library Holiday & Sunday Schedule for 2019 - 2020 as presented. The motion carried unanimously.

Approval of Fines and Fees Schedule: Ms. Scolnick moved, seconded by Ms. Berger, to adopt the 2019 - 2020 Fines and Fees Schedule as presented. The motion carried unanimously.

Affirmation of Library Procurement Policy: Ms. Hawkins moved, seconded by Ms. Berger, to reaffirm the Library’s Procurement Policy. The motion carried unanimously.

Affirmation of By-Laws: Ms. Scolnick moved, seconded by Ms. Berger, to reaffirm the Library’s By-Laws. The motion carried unanimously.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library’s Board of Trustees Minutes of June 18, 2019. The motion carried unanimously.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, that Warrant #28, June-End of Month, totaling $330,037.31 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Scolnick, that Warrant # 1, July General Fund Disbursements, totaling $351,178.05 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, that Warrant #2, Q2 Medicare Reimbursements, totaling $ 21,076.33 is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #1, July Capital Fund, totaling $24,686.65 is paid. The vote was unanimous.

Business Manager, Jennifer Mulvihill, was available to answer any questions regarding her written report. She added that her office has been working on the year-end closing including the entering of new pay rates and accrued time.

Tom Cohn, Department Head of Technical Services, was in attendance to present his report and had a power point presentation on the “behind the scenes” workings of the Technical Services Department. A brief question/answer period followed.

No committees met this month.

Ms. Berger made a motion, seconded by Ms. Hawkins, to accept the Personnel Report for July, 2019. The motion carried unanimously.

As an addendum to her written report, Assistant Library Director Kristine Casper stated that she had met with H2M and DSI for review of the balancing report. There was a brief discussion on the Building Management System.

As an addendum to her written report, Assistant Library Director Teresa Schwind stated that a new mailing list for the newsletter had been obtained and will be shared with the new printer. There was a brief discussion regarding the Station Branch 90th Anniversary celebration.

Library Director Joanne Adam briefly reviewed her written report which included information on Foundation grants, the Island Harvest lunch program and our Overdrive collection. There was a discussion regarding a draft of the Library’s long range Plan of Service which had been distributed.

A motion was made by Ms. Berger, seconded by Ms. Scolnick, to approve the Library’s Plan of Service, as presented, with noted amendments thereto. The motion carried unanimously.

A period of public expression was held.

At 7:45 p.m. Mr. Rosner made a motion, seconded by Ms. Berger, to go to Executive Session to discuss a contract negotiation.

At 8:10 p.m., Ms. McKenna-Bausch reconvened the meeting.

There was a brief discussion regarding the phone system’s upgrade proposal.

A motion was made by Ms. Scolnick, seconded by Ms. Hawkins, to accept the proposal, as presented, to upgrade the Library’s phone system with our current phone system service provider, Lightpath. The motion carried unanimously.

At 8:20 p.m., Ms. Hawkins made a motion to adjourn the meeting. At 8:21 p.m. the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Ann M. Berger, Secretary        Claire Tietjen, Recording Secretary

 

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