HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees
Held July 21, 2020
Via Virtual Conference

PRESENT: Trustees: Pat McKenna Bausch, Kimberly Hawkins, Ann Scolnick, Ann M. Berger and Chuck Rosner

Director: Joanne Adam
Assistant Directors: Kristine Casper and Teresa Schwind
Recording Secretary: Claire Tietjen

EXCUSED: Business Manager: Jennifer Mulvihill

Ms. McKenna-Bausch called the meeting to order at 6:07 p.m.

Ms. Berger made a motion, seconded by Ms. McKenna-Bausch, to approve the agenda for July 21, 2020. The motion carried unanimously.

Appointment of Chairperson: Ms. Adam was nominated to act as Chairperson for the meeting by Ms. McKenna-Bausch, seconded by Ms. Berger. The nomination was unanimously approved and Ms. Adam proceeded with the election of Officers for 2020-2021.

Election of Officers for 2020 - 2021

  1. Election of President for 2020 - 2021: Ms. McKenna-Bausch nominated Kimberly Hawkins for President. The nomination was seconded by Ms. Scolnick and unanimously approved.
  2. Election of Vice-President for 2020 - 2021: Ms. Hawkins nominated Annie Berger for Vice President. The nomination was seconded by Ms. McKenna-Bausch and unanimously approved.
  3. Election of Secretary for 2020 - 2021: Ms. Berger nominated Pat McKenna-Bausch for Secretary. The nomination was seconded by Ms. Scolnick and unanimously approved.
  4. Election of Financial Officer for 2020 - 2021: Ms. Berger nominated Ann Scolnick for Financial Officer. The nomination was seconded by Ms. Hawkins and unanimously approved.

At this time, Ms. Adam turned the meeting over to the newly elected Board of Trustees President, Kimberly Hawkins, who proceeded with the order of business.

Appointments for 2020 - 2021

  1. Appointment of Legal Counsel: It was moved by Ms. Berger and seconded by Mr. Rosner to re-appoint the Law Offices of Hamburger, Maxson, Yaffee, & McNally, LLP, Andrew Martingale, Partner, from July 1, 2020, to June 30, 2021. The motion carried unanimously.
  2. Appointment of Library Auditor: It was moved by Mr. Rosner and seconded by Ms. McKenna-Bausch to re-appoint the accounting firm of Baldessari & Coster LLP, from July 1, 2020, to June 30, 2021. The motion carried unanimously.
  3. Newspaper of Record: It was moved by Mr. Rosner and seconded by Ms. Berger to re-appoint the Long Islander as the newspaper of record, with Newsday as a second paper if required by law. The motion carried unanimously.
  4. Appointment of Library Treasurer: It was moved by Ms. Scolnick and seconded by Ms. Berger, to re-appoint Deepa Chandra as Library Treasurer. The motion carried unanimously.
  5. Appointment of Official Bank(s) of Record: It was moved by Mr. Rosner and seconded by Ms. McKenna-Bausch to name TD Bank and The First National Bank of Long Island as the official banks of record. The motion carried unanimously.
  6. Designation of Standing Committees: The following standing committee members were appointed:
      • Budget & Finance: Chuck Rosner and Ann Scolnick
      • Station Branch Planning: Kimberly Hawkins and Ann Berger
      • Personnel: Pat McKenna-Bausch and Ann Scolnick
      • By-laws & Policies: Ann Berger and Ann Scolnick
      • Foundation: Kimberly Hawkins and Chuck Rosner
      • Facilities and Renovation: at McKenna-Bausch and Ann Berger
      • Labor Management: Pat McKenna-Bausch and Chuck Rosner

Affirmation of Compliance - Conflict of Interest Policy: Signed copies of the Affirmation of Compliance relating to the Conflict of Interest Policy had been received from Board members for the fiscal year 2020 - 2021. Ms. Berger moved, seconded by Mr. Rosner, to reaffirm the Library’s Conflict of Interest Policy. The motion carried unanimously.

Establishment of the Time and Place of Regular Meetings: Ms. Scolnick moved, seconded by Ms. McKenna-Bausch, that the regular meetings be held on the third Tuesday of each month at 6:00 p.m. The motion carried unanimously.

Approval of Holiday & Sunday Schedule for 2020 -2021:Ms. Scolnick moved, seconded by Ms. Berger, to approve the proposed Library Holiday & Sunday Schedule for 2020 -2021 as presented. The motion carried unanimously.

Approval of Fines and Fees Schedule: Mr. Rosner moved, seconded by Ms. Berger, to adopt the 2020 - 2021 Fines and Fees Schedule as presented. The motion carried unanimously.

Affirmation of Library Procurement Policy: Mr. Rosner moved, seconded by Ms. Berger, to reaffirm the Library’s Purchasing Policy. The motion carried unanimously.

Affirmation of By-Laws: Ms. Scolnick moved, seconded by Mr. Rosner, to reaffirm the Library’s By-Laws. The motion carried unanimously.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the Library’s Board of Trustees Minutes of June 16, 2020. The motion carried unanimously.

A period of public expression was held.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #28, June-End of Month, totaling $331,380.29 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, that Warrant # 1, July Disbursements, totaling $400,579.95 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. McKenna-Bausch, that Warrant #2, Q2 Medicare Reimbursements, totaling $23,036.67 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant #1, July Capital Fund, totaling $124,804.62 is paid. The vote was unanimous.

Ms. Hawkins and Ms. Berger, representing the By-laws & Policy Committee, met to discuss updating the policy book.

Mr. Rosner made a motion, seconded by Ms. McKenna-Bausch, to accept the Personnel Report for July, 2020. The motion carried unanimously.

Assistant Director Kristine Casper had nothing new to add to her written report but noted the need for a new Dell Storage Array to host files and software for the Business Office.

Assistant Director Teresa Schwind stated that the first floor renovation is complete and that she is now looking into changing out the library’s website to a new improved version expected by year end. She is working with Administration on updating library policies.

Library Director Joanne Adam reviewed her written report including information on the re-opening of the library, staffing and contract negotiations. There were brief discussions on safety shields, virtual programming/fees, line budget adjustments, fines and fees proposal and scheduling issues for staff including library hours. Additional policies, as needed, will be further discussed. Ms. Adam also mentioned that a $2,000 ALA mini grant was obtained for funding to assist patrons with the Census.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, for approval of the purchase of a Dell Storage Array at a cost of $10,567.20. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, for approval of the purchase of poly carbonate safety shields at a cost of $15,200. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner, for approval of line item changes as discussed. The vote was unanimous.

A period of public expression was held.

At 7:35 p.m. Mr. Rosner made a motion, seconded by Ms. Scolnick, to enter Executive Session to discuss personnel issues.

At 7:54 p.m., Ms. Hawkins reconvened the meeting.

A motion was made by Mr. Rosner to adjourn the meeting. At 7:55 p.m. the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Pat McKenna-Bausch, Secretary        Claire Tietjen, Recording Secretary

 

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